← Command overview

Phase 2 internal workflow prototype

CargoArc Billing and Charges Workflow Prototype

A mock/local/internal-only view of how CargoArc Logistics Software could organize billing and charge readiness. It does not create production invoices, process payments, post to accounting, calculate taxes or duties, calculate live charges, or store billing records.

Mock references • no invoices, payments, or postingSIA Technologies and Logistics Inc. • MaxArc Logistics Inc. is a separate logistics/NVOCC operating company.

Static workflow organization

Mock billing and charges workflow sections

Intake / Operations Handoff

Reference the mock intake and operations-file handoff.

Quote / Booking Charge Review

Review static quote and booking charge references.

Shipment Charge Reference

Organize non-real shipment charge references without calculation.

Warehouse / RoRo Charge Reference

Review mock warehouse and vehicle-related charge readiness.

Customs Readiness Charge Review

Review static customs-related charge references without duty calculation.

Accessorial Charge Reference

Represent potential accessorial charges for manual review.

Customer Approval Reference

Show a static approval checkpoint without customer communications.

Invoice Draft Reference

Organize invoice-readiness notes without creating an invoice.

Payment Status Reference

Show a non-real payment status without processing a payment.

Manual Finance Review

Require staff review without accounting-system posting.

Operations Closeout Reference

Reference a future manual closeout without saving billing records.

Non-persistent workflow references

Mock billing and charges states

Draft Reference

Reference state only; no billing, invoice, charge, payment, or accounting record is saved.

Charge Review Needed

Reference state only; no billing, invoice, charge, payment, or accounting record is saved.

Missing Charge Information

Reference state only; no billing, invoice, charge, payment, or accounting record is saved.

Customer Approval Pending

Reference state only; no billing, invoice, charge, payment, or accounting record is saved.

Customs Charge Review Needed

Reference state only; no billing, invoice, charge, payment, or accounting record is saved.

Warehouse / RoRo Charge Review Needed

Reference state only; no billing, invoice, charge, payment, or accounting record is saved.

Invoice Not Created

Reference state only; no billing, invoice, charge, payment, or accounting record is saved.

Payment Not Processed

Reference state only; no billing, invoice, charge, payment, or accounting record is saved.

Accounting Not Posted

Reference state only; no billing, invoice, charge, payment, or accounting record is saved.

Ready for Manual Closeout

Reference state only; no billing, invoice, charge, payment, or accounting record is saved.

Closed Reference

Reference state only; no billing, invoice, charge, payment, or accounting record is saved.

Exception Reference

Reference state only; no billing, invoice, charge, payment, or accounting record is saved.

Internal readiness reference

Mock charges checklist

Customer intake reviewed
Quote and booking reference reviewed
Operations file reviewed
Shipment timeline reviewed
Warehouse / RoRo charges considered
Customs readiness charges considered
Accessorial charges reviewed
Invoice not created
Payment not processed
Accounting not posted
Manual finance approval required

Mock/local checklist reference • No persisted completion state

Non-real charge references

Mock charge reference cards

Mock Ocean Freight Charge Reference

Non-real freight charge pending manual review

Mock reference only
No invoice created
No payment processed
No accounting posting
No tax/duty calculation
Manual review required

Mock RoRo Charge Reference

Non-real vehicle movement charge pending manual review

Mock reference only
No invoice created
No payment processed
No accounting posting
No tax/duty calculation
Manual review required

Mock Warehouse / 3PL Charge Reference

Non-real storage or staging charge pending manual review

Mock reference only
No invoice created
No payment processed
No accounting posting
No tax/duty calculation
Manual review required

Mock Customs Readiness Charge Hold

Customs-related charge reference on manual hold

Mock reference only
No invoice created
No payment processed
No accounting posting
No tax/duty calculation
Manual review required

Mock Billing Closeout Exception Reference

Missing or inconsistent charge information requires review

Mock reference only
No invoice created
No payment processed
No accounting posting
No tax/duty calculation
Manual review required

Manual exception control

Synthetic exception references

These examples are not active cases. They identify conditions that would require manual review, documented disposition, and an authorized operational handoff outside this prototype.

Exception review queue

Synthetic charge reference incomplete
Customer approval reference pending
Warehouse or customs charge review needed
Billing support reference missing
Manual finance escalation required

Required disposition controls

Confirm the reference is synthetic and contains no operational identifier
Review the related foundation and workflow handoffs
Record no approval, release, filing, booking, payment, or status change here
Escalate unresolved references for manual management review
Complete no operational closeout from this prototype

Static navigation

Workflow, foundation, and operating-page handoffs

These links coordinate manual reference review only. They do not transfer, combine, persist, calculate, approve, or update operational data.

Completed workflow prototypes

Static reference handoffCustomer Intake Workflow PrototypeSynthetic intake readiness, field review, exception, and handoff coverage.Static reference handoffOperations File Workflow PrototypeSynthetic file assembly, readiness, exception, and closeout coverage.Static reference handoffShipment Status Board Workflow PrototypeSynthetic shipment-state, staff-review, exception, and handoff coverage.Static reference handoffDocument Checklist Workflow PrototypeSynthetic checklist lanes, document states, exceptions, and handoffs.Static reference handoffQuote and Booking Workflow PrototypeSynthetic quote review and non-operational booking-readiness coverage.Static reference handoffWarehouse and RoRo Workflow PrototypeSynthetic warehouse and vehicle readiness, hold, and handoff coverage.Static reference handoffCustoms Readiness Workflow PrototypeSynthetic customs-readiness review without classification or filing.Static reference handoffService Lanes Workflow PrototypeSynthetic lane-fit review without rates, schedules, routes, or booking.Static reference handoffOperations Command Center Workflow PrototypeSynthetic cross-workflow review without live data or calculated KPIs.Static reference handoffDocument Control Workflow PrototypeSynthetic document control without upload, storage, approval, or release.Static reference handoffAdvanced Asset Management Workflow PrototypeComprehensive static asset coverage without tracking, lookup, or mutation.Static reference handoffAdvanced Shipment Tracking and Milestone Workflow PrototypeComprehensive static milestone coverage without live tracking, feeds, or status mutation.Static reference handoffAdvanced Reports and Management Review Workflow PrototypeComprehensive static management review without live reports, analytics, KPIs, or exports.Static reference handoffAdvanced CargoArc Customer Digital Freight Portal Workflow PrototypeCustomer-facing static freight journey without accounts, submissions, uploads, tracking, payments, or persistence.Static reference handoffAdvanced CargoArc Carrier and Partner Collaboration Portal Workflow PrototypePartner-facing static collaboration without accounts, onboarding, tenders, bookings, exchanges, integrations, or persistence.Static reference handoffAdvanced CargoArc Trade Classification and Cargo Description Center Workflow PrototypeStatic trade classification and cargo-description planning without lookup, filing, calculation, mutation, or persistence.Static reference handoffAdvanced CargoArc Accounting and Finance Control Center Workflow PrototypeStatic core accounting-control planning without invoices, postings, payments, calculations, banking, reports, or persistence.

CargoArc foundation references

Static reference handoffService LanesTyped lane, direction, mode, equipment, and readiness references.Static reference handoffQuote / BookingStatic quote and booking stages, request types, and intake references.Static reference handoffShipment TimelineStatic milestone, event, document, and exception references.Static reference handoffDocument ChecklistStatic document catalog and shipment-readiness checklist references.Static reference handoffCustomer IntakeStatic customer, cargo, route, document, and consent field groups.Static reference handoffOperations FileStatic operations-file sections, status references, and closeout controls.Static reference handoffShipment Status BoardStatic board columns, categories, priorities, filters, and review states.Static reference handoffWarehouse / 3PLStatic receiving, storage, handling, document, and exception references.Static reference handoffRoRo VehicleStatic vehicle intake, document, condition, and readiness references.Static reference handoffCustoms ReadinessStatic customs document, status, exception, and manual-review references.Static reference handoffBilling / ChargesStatic charge, billing-stage, payment-status, and exception references.

Related operating-page references

Static reference handoffCommand Center ModuleRelated enterprise module shell.Static reference handoffOperations Files ModuleRelated enterprise module shell.Static reference handoffAsset Management ModuleRelated enterprise module shell.Static reference handoffRoRo Intake ReferenceRelated CargoTrax demonstration route.Static reference handoffWarehouse Receipts ModuleRelated enterprise module shell.Static reference handoffVerify and Customs ModuleRelated enterprise module shell.Static reference handoffDocuments ReferenceRelated CargoTrax demonstration route.Static reference handoffTracking ReferenceRelated CargoTrax demonstration route.Static reference handoffBilling ModuleRelated enterprise module shell.

Safety and guardrails

Static prototype limitations

CargoArc Logistics Software presents this content as a static, synthetic, internal, non-operational reference. It is owned by SIA Technologies and Logistics Inc.; MaxArc Logistics Inc. is a separate logistics/NVOCC operating company.. Manual review is required before any operational use.

Static, synthetic, internal reference content only; no operational record is created or changed
No form submission, server action, fetch request, client mutation, API mutation, or new backend endpoint
No database query or persistence, browser storage, object storage, cloud storage, or Prisma change
No authentication, authorization, automation, external integration, notification, deployment, or credential handling
Every readiness, exception, approval, and closeout reference requires manual review before operational use
No live charge calculation, invoice, payment, accounting posting, billing record, or transmission

“Advanced” describes comprehensive static workflow coverage and presentation consistency only. It does not imply live functionality, automation, persistence, calculation, integration, or operational processing.